Archive for September, 2009

Running a Successful Company Meeting (Part 5)

Posted in General Management, Running a Successful Company Meeting with tags , , , , , , , , , on September 28, 2009 by Robert Finkelstein

Company meetingWe’ve cover all the basics of running a successful company meeting and I thought it best to do a quick summary so that nothing is left to chance. Implement these simple steps, and you’re team will be looking forward to the next one. Each subject links back to the original blog.

Part 1. Preparation – Invite attendees well in advance. Have the room ready (chair, mic, podium, etc.).
Part 1. Refreshments – Snacks, drinks, maybe lunch.
Part 2. Breaking the ice – Start with an appropriate story or joke.
Part 2. Starting the Presentation – Keep everyone engaged. Ask questions. Add Audio visuals to keep it interesting.
Part 3. Guest Speaker – Invite a motivator, vendor, client or customer to speaker.
Part 3. Questions – Invite questions before and during the meeting. Repeat them, so there’s no misunderstanding.
Part 4. Goals and Agenda – Have clear realistic objectives and goals for the outcome. Stick to the agenda and timeline.

Great meetingRunning a successful company meeting is fairly easy. If you’re not comfortable speaking in front of a group, it may take a little more practice. But I can assure you, if you’re prepared and follow the simple steps in this series of blogs, you’ll do a great job.

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

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Recommended Reading – Updated

Posted in General Management, Life Management, Recommended Reading with tags , , , , , , , , , on September 26, 2009 by Robert Finkelstein

OutliersEvery Saturday, I update my Recommended Reading list. I think you’ll find my suggestions thought-provoking, inspiring and educational.

To see the Recommended Reading list, please click on the link. “Recommended Reading

*For your convenience, if you want to purchase any of the books, I’ve linked all the covers directly to Amazon.*

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

Running a Successful Company Meeting (Part 4)

Posted in General Management, Running a Successful Company Meeting with tags , , , , , , on September 25, 2009 by Robert Finkelstein

Company meetingIf you can conduct a meeting that keeps everyone interested and engaged, you shouldn’t have any trouble when it’s time to call the next one. If you allow the meeting to become painfully boring and a waste of time, no one will be responsive to the next invitation. And if that’s the case, you really need to read these blogs.

Goals and Agenda
Meeting goalsI assume you have a well thought out agenda for the meeting. Do your best to stick to it, what needs to be covered and the timeline. If it’s an hour, stick to it. Attendees will plan their day around it, so stay punctual.

You’ve already broken the ice, but now lead into the business with good news. Start it off on a positive note. Think the agenda through carefully so that the meeting flows nicely. That being the case, you should also have clear objectives and goals for the outcome. Of course, not everything has to be crammed into the meeting. Take that into consideration. Who’s attending? What meeting goals should be met with those people in mind? If an individual or smaller meetings would be a better use of time for some, then keep those goals for another time and place.

Manage the content and time well.

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

Running a Successful Company Meeting (Part 3)

Posted in General Management, Running a Successful Company Meeting with tags , , , , , , on September 24, 2009 by Robert Finkelstein

Company meetingKeeping it moving along is key when you’re running a company meeting. If you’re prepared and follow my suggestions, you’ll have nothing to worry about. But remember, it doesn’t take much to derail a runaway freight train. Keep it on the tracks, a steady pace and your passengers will be glad they traveled with you.

Guest speaker
Guest speakerFor a change of pace, you could invite a guest speaker. Lots of options here. This could be a vendor or client. Someone who can teach something pertinent to the team. Perhaps someone to motivate them. You probably can’t do this if you’re meeting weekly, but maybe once a month. Give it a try, they might like it.

Questions
QuestionsEncourage questions. They can be written down or emailed to you in advance and then addressed during the meeting. If you don’t go that route, leave time for questions at the end. Make sure the speaker or whomever is conducting the meeting, repeats the questions. That way there’s no confusion what was asked. If someone walks away feeling that their questions went unanswered, it will overshadow all the hard work you put into making the meeting interesting and productive. If you really do run out of time, then answer the question privately with the employee. If it pertains to the whole team, you can email them all the answer.

More suggestions in the next blog.

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

Running a Successful Company Meeting (Part 2)

Posted in General Management, Running a Successful Company Meeting with tags , , , , , , on September 22, 2009 by Robert Finkelstein

Company meetingYou scheduled the meeting and they showed up. You can’t ask for a better start. You fed them. They can’t ask for a better start. But now it’s time to dig in…to the work.

Breaking the ice
Breaking the iceSo how do you get started? I would recommend an ice breaker. Maybe an appropriate joke or story, something amusing that happened recently at work. If it can be tied in to the subject of the meeting, all the better. Or ask a question that gets everyone engaged, where they have to give answers or raise their hand. You want their attention. Encourage participation, but keep control. You don’t want everyone speaking at once…which leads to wasted time…which doesn’t lead to a successful meeting.

Starting the presentation
Starting the presentationOne of the challenges faced by the person conducting the meeting is keeping it interesting. You don’t want anyone nodding off, and if you’re only planning to lecture, that might just happen. Like I mentioned before, keep them engaged by asking questions that require a response. If it’s possible, consider mixing up the presentation with handouts, some audio/visuals (overhead projector, PowerPoint, video, etc.). The more involved the participants are, the more they’ll enjoy the meeting.

More great ideas to come.

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

Running a Successful Company Meeting (Part 1)

Posted in General Management, Running a Successful Company Meeting with tags , , , , , , , on September 21, 2009 by Robert Finkelstein

Company meeting“Great, another meeting. Like I have time to waste an hour.” Have you heard that before…or said it yourself? At some point, we probably all have. That’s because most people don’t know how to prepare and run a successful meeting. Over the next of series of blogs, we’re going make sure you’re not one of them.

Preparation
Meeting preparationSo let’s get this meeting started. Email out the time, date and place well in advance, so there will be no good excuses for those who can’t attend. If it’s a weekly meeting, you can still send confirmation requested emails. And if you’re able, set the meeting schedule for the next few months. If you require any prep work by the attendees, make sure you provide the information well in advance, so that if there are questions, they’re not raised at the meeting.

Refreshments
RefreshmentsNothing says “Welcome to the meeting,” like food. There’s no question that people love to eat at a meeting. Have drinks and snacks. Lunch, if appropriate. Make sure you’ve allotted time for eating, as it will take time to get everyone settled and ready to work. They will appreciate the effort.

Okay, now you’re ready to get started…tomorrow.

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

Recommended Reading – Updated

Posted in General Management, Recommended Reading with tags , , , , , , , on September 19, 2009 by Robert Finkelstein

FreakonomicsEvery Saturday, I update my Recommended Reading list. I think you’ll find my suggestions thought-provoking, inspiring and educational.

To see the Recommended Reading list, please click on the link. “Recommended Reading

*For your convenience, if you want to purchase any of the books, I’ve linked all the covers directly to Amazon.*

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.