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Running a Successful Company Meeting (Part 1)

Company meeting“Great, another meeting. Like I have time to waste an hour.” Have you heard that before…or said it yourself? At some point, we probably all have. That’s because most people don’t know how to prepare and run a successful meeting. Over the next of series of blogs, we’re going make sure you’re not one of them.

Preparation
Meeting preparationSo let’s get this meeting started. Email out the time, date and place well in advance, so there will be no good excuses for those who can’t attend. If it’s a weekly meeting, you can still send confirmation requested emails. And if you’re able, set the meeting schedule for the next few months. If you require any prep work by the attendees, make sure you provide the information well in advance, so that if there are questions, they’re not raised at the meeting.

Refreshments
RefreshmentsNothing says “Welcome to the meeting,” like food. There’s no question that people love to eat at a meeting. Have drinks and snacks. Lunch, if appropriate. Make sure you’ve allotted time for eating, as it will take time to get everyone settled and ready to work. They will appreciate the effort.

Okay, now you’re ready to get started…tomorrow.

If you have any comments, please write them below. If you’re interested in a consultation or have questions, please email me at Robert@RobertFinkelstein.com.

This entry was posted on September 21, 2009 at 7:22 pm and is filed under General Management, Running a Successful Company Meeting with tags , , , , , , , . You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

One Response to “Running a Successful Company Meeting (Part 1)”

  1. Running a Successful Company Meeting (Part 5) « Behind the Scenes Says:
    September 29, 2009 at 9:15 am

    […] Part 1. Preparation – Invite attendees well in advance. Have the room ready (chair, mic, podium, etc.). Part 1. Refreshments – Snacks, drinks, maybe lunch. Part 2. Breaking the ice – Start with an appropriate story or joke. Part 2. Starting the Presentation – Keep everyone engaged. Ask questions. Add Audio visuals to keep it interesting. Part 3. Guest Speaker – Invite a motivator, vendor, client or customer to speaker. Part 3. Questions – Invite questions before and during the meeting. Repeat them, so there’s no misunderstanding. Part 4. Goals and Agenda – Have clear realistic objectives and goals for the outcome. Stick to the agenda and timeline. […]

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